Printing and Exporting

To print using the standard macOS Print dialog:

•

Choose File > Print to open the standard macOS Print dialog.

•

From here, you can:

•

Change the default print settings.

•

Print to a PDF file, by clicking on the PDF button and choosing Save as PDF.

•

Print a hardcopy to a local printer or a networked printer.

•

More detail about using the macOS Print dialog is available from the standard macOS help page:

Print dialog

IMPORTANT: You can't print a document with bleed and crop marks directly - you need to export it to PDF file or booklet PDF first, and then print the PDF file as a second step. To export to PDF file choose menu option File > Export as PDF. To export to a PDF file that can be printed and assembled as a booklet choose menu option File > Export as Booklet PDF. See below for more information.

To export a document as a PDF file:

•

Choose File > Export as PDF to open the export dialog.

•

Enter a name for your PDF export file and select a folder location.

NOTE: The export dialog offers a default PDF filename and folder location that match the name of the document file being exported.

•

Click the Save button to complete the export.

•

Export as PDF uses the default PDF print settings.

Portable Document Format (PDF) is a file format created by Adobe Systems for document exchange. Files have the extension .pdf. It has become an industry standard print ready format, which is suitable for either checking and printing in-house or transferring to separate commercial printing organisations.

Exporting PDF files formed from single pages is the most common requirement. See below for other page configurations.

More about PDF

Reducing PDF File Size

To export a document as a PDF file, with reader spreads:

•

Choose File > Export as PDF, Reader Spreads to open the export dialog.

•

Enter a name for your PDF export file and select a folder location.

NOTE: The export dialog offers a default PDF filename and folder location that match the name of the document file being exported.

•

Click the Save button to complete the export.

•

Export as PDF uses the default PDF print settings.

Reader spreads, also referred to as two page spreads, display a document as it appears when assembled as a booklet or magazine, with the first page on its own and then facing pages side-by-side. This style of PDF is often preferred by designers for sending to clients for previewing and proofing. Any iStudio Publisher document can be exported as reader spreads.

NOTE: For printing out and assembling booklets it's necessary to use the booklet printing features (see below).

Booklet Printing

•

You can print any iStudio Publisher document as a booklet. Booklets are formed by printing paper on both sides (two pages per side), collating the sheets, folding in half, and stapling along the fold line.

•

To prepare for booklet printing, export a document as a booklet PDF (see instructions below), which rearranges the page order to produce printer spreads, ready for printing. This process is called page imposition.

•

If your printer supports duplex (two-sided) printing, choose print Layout setting: "Two-Sided: short-edged binding".

•

Alternatively, to print out on a printer without double sided printing capability follow these steps to achieve manual double sided printing (also referred to as manual duplex printing):

•

Print just the odd numbered pages. There's an option to do this on the Pages to Print pop-up list, which is located on the Paper Handling section of the Print dialog.

•

Re-insert the printed odd numbered pages into the paper in-feed tray. Don't flip the stack over, just rotate it, the pages that were just printed should have the printed side facing up.

•

Print just the even numbered pages, in reverse order. The Reverse setting is available on the Page Order pop-up list, which is also located on the Paper Handling section of the Print dialog.

NOTE: Some printers, particularly higher end models, may offer a booklet printing option, perhaps also including automatic folding and stapling. To use this printer feature you should either print an iStudio document directly or export a regular (non-booklet) PDF file from an iStudio document for printing via menu option File > Export as PDF. To print a booklet PDF file (exported from iStudio via menu option File > Export as Booklet PDF) you must turn off a printer's booklet printing option, otherwise the resulting "booklet of a booklet" will be incorrect.

To export a document as a booklet PDF:

•

Choose File > Export as Booklet PDF to open the export dialog.

•

Enter a name for your PDF export file and select a folder location.

NOTE: The export dialog offers a default PDF filename and folder location that match the name of the document file being exported, with the extension "_booklet" appended to the filename.

•

Click the Save button to complete the export.

NOTE 1: If the total number of pages in a document isn’t an exact multiple of four pages then the booklet forming process will add either one, two or three blank pages to the end of the document to make it a multiple of four pages. This is due to the physical constraint that when printing a booklet each sheet of paper will always provide space for four pages, two on the front and two on the reverse side.

NOTE 2: Although the pages of a booklet PDF may appear to be all jumbled up, this is required to give the correct page order when printed out and assembled as a booklet. The possible addition of one to three blank pages (see note 1) also adds to the confusion.

Bleed and Crop Marks

•

When designing a document with images that extend to the page edges, it is common practice to add bleed and crop marks. Bleed and crop marks can be enabled and set up on the Document Inspector, and get added when you export to PDF file by choosing menu option File > Export as PDF (or to booklet PDF via menu option File > Export as Booklet PDF). Note that bleed and crop marks don’t get added if you print via iStudio Publisher's File > Print menu option.

•

Bleeds are added outside the finished page size, and are shown as red lines in the document window. You should extend your page content beyond the finished page size, and out as far as the red bleed lines. Crop marks are added outside the bleeds. Crop marks aren't shown in the document window, and only get added when you export to PDF or booklet PDF.

More about Bleed and Crop Marks

Printing and Exporting

To print using the standard macOS Print dialog:

To export a document as a PDF file:

To export a document as a PDF file, with reader spreads:

Booklet Printing

To export a document as a booklet PDF:

Bleed and Crop Marks

To export a text flow as an EPUB file:

To export a text flow as a Rich Text Format (RTF) file:

To export to other image formats:

Related Topics